{"id":38,"date":"2015-11-30T15:48:51","date_gmt":"2015-11-30T15:48:51","guid":{"rendered":"http:\/\/dynamicdezyne.com\/blog\/?p=38"},"modified":"2015-11-30T16:12:38","modified_gmt":"2015-11-30T16:12:38","slug":"how-to-create-email-filters-to-reduce-spam-using-spam-assassin","status":"publish","type":"post","link":"https:\/\/dynamicdezyne.com\/blog\/2015\/11\/30\/how-to-create-email-filters-to-reduce-spam-using-spam-assassin\/","title":{"rendered":"How to Create Email Filters to Reduce Spam using Spam Assassin \u2122"},"content":{"rendered":"<p>We all hate spam, and spend hours shifting through our emails to find those that are legitimate business emails. This causes us a\u00a0lot of wasted time and reduces our efficiency.\u00a0Spam has become a real problem of the new age technology, where we depend on our emails for our everyday life, business, communications, while at the same time spam and unwanted emails are presenting a real challenge in the work place today.<\/p>\n<p>To combat spam completely is probably unrealistic, as spammers are always one step ahead of filters and spam software. However all is not lost, there are ways to reduce spam and to allow us t continue doing our business normally.<\/p>\n<p>As many of my clients suffer from the spam problem, I decided to create this tutorial to help my clients, and others who may have the same problem to reduce spam. This tutorial is for <strong>cPanel<\/strong> \u00a9 accounts, where <strong>Spam Assassin\u2122<\/strong> is installed on the server and enabled.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 1:<\/strong> Log into &#8220;cPanel\u00a9 &#8221; and click on <strong>Global Filters<\/strong><\/p>\n<p>By choosing Global Filters, the blocked spammers will not be delivered to any email across your domain.<\/p>\n<p>If you want to block for only one email, you would choose \u2018Email Filter\u2019 which in turn will let you choose a user to add the filters to.<\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/1.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-39 size-full\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/1.jpg\" alt=\"1\" width=\"888\" height=\"432\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/1.jpg 888w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/1-300x146.jpg 300w\" sizes=\"auto, (max-width: 888px) 100vw, 888px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 2:<\/strong> Click on <strong>Create a New Filter<\/strong><\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/2.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-40\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/2.jpg\" alt=\"2\" width=\"993\" height=\"483\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/2.jpg 993w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/2-300x146.jpg 300w\" sizes=\"auto, (max-width: 993px) 100vw, 993px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 3:<\/strong> A form now opens, and we will need to get the spammer domain to add to this form.<\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/3.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-41\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/3.jpg\" alt=\"3\" width=\"900\" height=\"537\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/3.jpg 900w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/3-300x179.jpg 300w\" sizes=\"auto, (max-width: 900px) 100vw, 900px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 4:<\/strong> in a different browser tab, open your online webmail, in our example we are using <strong>RoundCube\u00a9\u00a0<\/strong> email client, but you could use any email client.<\/p>\n<p><strong>Step 5:<\/strong> navigate to the spammer email that you want to block, and then click on the \u2018<strong>Show Headers\u2019<\/strong> which is a small arrow on the top right of the email as below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-42\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/4.jpg\" alt=\"How to Create Email Filters to reduce Spam\" width=\"900\" height=\"397\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/4.jpg 900w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/4-300x132.jpg 300w\" sizes=\"auto, (max-width: 900px) 100vw, 900px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 6:<\/strong> Now look inside the headers for the <strong>Received<\/strong> part.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-43\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/5.jpg\" alt=\"How to Create Email Filters to reduce Spam\" width=\"686\" height=\"380\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/5.jpg 686w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/5-300x166.jpg 300w\" sizes=\"auto, (max-width: 686px) 100vw, 686px\" \/><\/p>\n<p>The real sender is not what necessarily appears in the <strong>From<\/strong> Field, but rather look in <strong><em>the (envelop-from &lt;email address of the real spammer&gt;<\/em><\/strong><\/p>\n<p>Spammers are able to hide the real sender and put a fake address in the \u2018from\u2019 field. Looking inside the headers, youa re able to see the true sender of the message as above.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 7:<\/strong> Now highlight the domain part of the email inside the (envelop-from \u2026), right click and copy the domain name only.<\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/6.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-44\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/6.jpg\" alt=\"How to Create Email Filters to reduce Spam\" width=\"633\" height=\"417\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/6.jpg 633w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/6-300x198.jpg 300w\" sizes=\"auto, (max-width: 633px) 100vw, 633px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>Do not take the full email, as this is often changed by the spammers, instead just take the part of the domainname.com in the end.<\/p>\n<p>In our example, we can have something like (envelop-from &lt;<a href=\"mailto:bounces@mail.somedomain.com\">bounces@mail.somedomain.com<\/a>\u00a0 &gt;)\u00a0 highlight and copy <strong>somedomain.com<\/strong><\/p>\n<p>See image below.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 8:<\/strong> \u00a0Go back to the cPanel <strong>Global Email Filter <\/strong>and paste the domain in the \u2018name\u2019 box<\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/7.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-45\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/7.jpg\" alt=\"How to Create Email Filters to reduce Spam\" width=\"858\" height=\"566\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/7.jpg 858w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/7-300x198.jpg 300w\" sizes=\"auto, (max-width: 858px) 100vw, 858px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 9:<\/strong> \u00a0in the Rules section, change the <strong>FROM<\/strong> to \u2018<strong>Any Header\u2019<\/strong> so that you are covered fully by spammers who try to hide the origin of the message.<\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/9.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-46\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/9.jpg\" alt=\"How to Create Email Filters to reduce Spam\" width=\"921\" height=\"666\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/9.jpg 921w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/9-300x217.jpg 300w\" sizes=\"auto, (max-width: 921px) 100vw, 921px\" \/><\/a><\/p>\n<p><strong><br \/>\n<\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Step 10:<\/strong> now change the \u2018<strong>equals<\/strong>\u2019 to \u2018<strong>contains<\/strong>\u2019 so that it is broader than just equals.<\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/10.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-47\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/10.jpg\" alt=\"How to Create Email Filters to reduce Spam\" width=\"771\" height=\"657\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/10.jpg 771w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/10-300x256.jpg 300w\" sizes=\"auto, (max-width: 771px) 100vw, 771px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 11:<\/strong> now paste the spammers domain into the rules box as below.<\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/11.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-48\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/11.jpg\" alt=\"How to Create Email Filters to reduce Spam\" width=\"846\" height=\"651\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/11.jpg 846w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/11-300x231.jpg 300w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/11-520x400.jpg 520w\" sizes=\"auto, (max-width: 846px) 100vw, 846px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 12:<\/strong> \u00a0under <strong>Actions<\/strong>, choose <strong>Discard Message<\/strong><\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/12.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-49\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/12.jpg\" alt=\"How to Create Email Filters to reduce Spam\" width=\"873\" height=\"645\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/12.jpg 873w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/12-300x222.jpg 300w\" sizes=\"auto, (max-width: 873px) 100vw, 873px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Step 13:<\/strong> Click on <strong>Create<\/strong> Button &amp; you are done.<\/p>\n<p><a href=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/13.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-50\" src=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/13.jpg\" alt=\"How to Create Email Filters to reduce Spam\" width=\"783\" height=\"573\" srcset=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/13.jpg 783w, https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/13-300x220.jpg 300w\" sizes=\"auto, (max-width: 783px) 100vw, 783px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>You can repeat the above to create as many email filters as needed. You can change the rules to discard emails where Body contains a certain word or phrase.<\/p>\n<p>But be sure to be careful so as not to block legitimate emails from reaching you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We all hate spam, and spend hours shifting through our emails to find those that are legitimate business emails. This causes us a\u00a0lot of wasted time and reduces our efficiency.\u00a0Spam has become a real problem of the new age technology, <a class=\"more-link\" href=\"https:\/\/dynamicdezyne.com\/blog\/2015\/11\/30\/how-to-create-email-filters-to-reduce-spam-using-spam-assassin\/\">Read More &#8230;<\/a><\/p>\n","protected":false},"author":1,"featured_media":55,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[26,27,1,7],"tags":[33,29,34,31,28,32,30],"class_list":["post-38","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cpanel","category-email","category-how-to","category-tips-tricks","tag-cpanel-features","tag-email","tag-global-email-filters","tag-reducing-spam","tag-spam","tag-spam-assassin-filters","tag-spam-filters"],"aioseo_notices":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Create Email Filters to Reduce Spam using Spam Assassin \u2122 - DDI Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/dynamicdezyne.com\/blog\/2015\/11\/30\/how-to-create-email-filters-to-reduce-spam-using-spam-assassin\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Create Email Filters to Reduce Spam using Spam Assassin \u2122 - DDI Blog\" \/>\n<meta property=\"og:description\" content=\"We all hate spam, and spend hours shifting through our emails to find those that are legitimate business emails. This causes us a\u00a0lot of wasted time and reduces our efficiency.\u00a0Spam has become a real problem of the new age technology, Read More ...\" \/>\n<meta property=\"og:url\" content=\"https:\/\/dynamicdezyne.com\/blog\/2015\/11\/30\/how-to-create-email-filters-to-reduce-spam-using-spam-assassin\/\" \/>\n<meta property=\"og:site_name\" content=\"DDI Blog\" \/>\n<meta property=\"article:published_time\" content=\"2015-11-30T15:48:51+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2015-11-30T16:12:38+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/dynamicdezyne.com\/blog\/wp-content\/uploads\/2015\/11\/spam1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"450\" \/>\n\t<meta property=\"og:image:height\" content=\"421\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Hala\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Hala\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/dynamicdezyne.com\\\/blog\\\/2015\\\/11\\\/30\\\/how-to-create-email-filters-to-reduce-spam-using-spam-assassin\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/dynamicdezyne.com\\\/blog\\\/2015\\\/11\\\/30\\\/how-to-create-email-filters-to-reduce-spam-using-spam-assassin\\\/\"},\"author\":{\"name\":\"Hala\",\"@id\":\"https:\\\/\\\/dynamicdezyne.com\\\/blog\\\/#\\\/schema\\\/person\\\/0511b48ffb302ac18a96056aabc9816f\"},\"headline\":\"How to Create Email Filters to Reduce Spam using Spam Assassin \u2122\",\"datePublished\":\"2015-11-30T15:48:51+00:00\",\"dateModified\":\"2015-11-30T16:12:38+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/dynamicdezyne.com\\\/blog\\\/2015\\\/11\\\/30\\\/how-to-create-email-filters-to-reduce-spam-using-spam-assassin\\\/\"},\"wordCount\":593,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/dynamicdezyne.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/dynamicdezyne.com\\\/blog\\\/2015\\\/11\\\/30\\\/how-to-create-email-filters-to-reduce-spam-using-spam-assassin\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/dynamicdezyne.com\\\/blog\\\/wp-content\\\/uploads\\\/2015\\\/11\\\/spam1.jpg\",\"keywords\":[\"cpanel features\",\"email\",\"global email filters\",\"reducing spam\",\"spam\",\"spam assassin filters\",\"spam filters\"],\"articleSection\":[\"cPanel\",\"Email\",\"How To\",\"Tips &amp; 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